If you dread to open your inbox because it is full of emails that you hope to one day read, then you might be surprised if the answer is to delete most of them and start again forming a system that works for you.
Whilst you think some of the email is important, not being able to distinguish one email to the next can make it difficult to see where you are. It is possible to go through your inbox quite quickly if you have less than 500 emails, more than this it is going to take time and patience to get to the end, at which point if there is anything you should have done it might now be too late.
There are software options available, unfortunately, you will need to spend time setting them up. It could be just as quick going through your emails and setting some ground rules.
Setting ground rules for emails
It is daunting sorting mail that you want coming in and removing the rubbish that sometimes, no matter how hard you try, still seem to slip through the net.
- Quick skim to see if you want to file or bin.
- Mark as spam emails that you no longer want.
- Be cautious from deleting details and getting yourself removed from a mailing list that you don’t remember joining.
- Watch out for phishing emails, they are looking to get you to click onto a link, often they are trying to copy a well-known brand, they are trying to extract from you confidential details. If you give out information, they will try to assume your identity and gain access to your accounts, this will lead to misuse of your account.
- If you intend to read an email, create time in your day to catch up on these, otherwise they will still be there in a month’s time.
If you struggle with keeping your emails in check then creating time in your day is essential, once you are on top of your incoming emails, dealing with the day-to-day messages does become easier.
If you have a lot to answer there are ways that this can be achieved easily, such as creating templates and forwarding on the messages that others can answer on your behalf. It is possible to hire a virtual personal assistant who can take the stress out of your inbox.
However you decide to tackle your inbox, take the process slowly, this will ensure that you don’t miss an important one. If you are deleting them mark them off in batches of 10 -20, this way you will be able to skim the subject line and not miss any vital emails that you need to keep.
Nevertheless, once you are in control of your emails it is important to plan time into your day to take care of any new ones that come in, otherwise you will very quickly end up back with 100’s of emails sitting in your inbox again.